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Standard BF Privacy Statement for Data Collected Through for

When we send out a form to collect information we want to do so in an efficient easy way, that does not overwhelm people with additional compliance information, but at the same time ensuring that responders know what is happening to their data and their rights.

Our approach is that for individual forms all forms will have the following summary-

  1. A link to this page that contains the the full Privacy Notice for Data Collection through Forms (see below)
  2. A link to the full BF DATA PROTECTION & PRIVACY POLICY page
  3. How BF intend to use the personal data you are providing to us through the the specific form. Examples are: to contact you in relation to the information provided on this form, to enable us to investigate your incident.
  4. How long BF will store retain your personal data if that differs from the standard retention policy published on the BF website
  5. If there are specific organisations that we will pass your information to that sit outside the standard organisations we use to process data on the basis of legitimate interest (eg the IT systems we use to run our comms, our membership platform, our finance systems etc).  For example if we are working with a Research company.

Standard Notice for all Data Collected via BF Forms

For all forms, personal contact details you provide to us may be used by us to contact you or other people in relation to the purpose of the form or your completion of the form.

British Fencing (“BF”) will process the personal information you provide in our forms in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We will use the information you provide only for the purposes of administering and responding to the matter covered by the form, carrying out our legitimate activities, and where necessary to comply with our legal obligations. Your information will only be shared where this is necessary for those purposes or where we are required to do so by law.

We will retain your information only for as long as it is needed in accordance with British Fencing’s retention policies.

You have a number of rights in relation to your personal information, including the right to request access to your data, ask for inaccurate information to be corrected, request erasure or restriction of processing in certain circumstances, object to processing where applicable, and lodge a complaint with the Information Commissioner’s Office (ICO).

Under the Data Protection Act, 2018, you have rights as an individual which you can exercise in relation to the information we hold about you. BF tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the BF’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Data Protection Officer at the address below.

If you want to make a complaint about the way we have processed your personal information, you should also contact the Data Protection Officer at the address below.

Access to your data: BF tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 2018. If we do hold information about you, we will: give you a description of it; tell you why we are holding it; tell you who it could be disclosed to; and let you have a copy of the information in an intelligible form.

Errors: If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Data Protection Officer as detailed below.

Erasure: You can also ask us to delete the data we hold about you by, once again contacting the Data Protection Officer as detailed below.

How to contact us: If you want to see BF’s Privacy Statement and full Privacy Policy you can find these on the website in the Policies section at the foot of every webpage, https://www.britishfencing.com/policy-zone/gdpr-data-protection/, or you can request a copy by email from the BF Data Protection Officer who can be contacted by email at dataprotection@britishfencing.com.

Last updated 29 Jul 2026